Adjointe Administrative, Opérations


Offre publiée le 2024-06-07

019979 Hub International Quebec Limited


The Administrative Assistant plays a crucial role in supporting the Chief Operating Officer and the entire Operations team.

Their responsibilities include, but are not limited to, the following :

  • Assist the COO in his daily tasks;
  • Attend operations meetings and take minutes;
  • Write and send various communiqués;
  • Write and prepare presentations;
  • Proofread and translate documents;
  • Organize meetings;
  • Coordinate the training team's agenda, organize training logistics and send out invitations;
  • Help manage PDUs with ChAD : follow up on employee files, enter PDUs on the ChAD portal during in-house training sessions;
  • Manage the COO's agenda and expense account.

Job Requirements

Technical skills

  • Diploma in office automation, secretarial studies or equivalent;
  • Excellent knowledge of Microsoft Suite (Word and Excel);
  • Excellent command of French and English (oral and written).

Personal skills

  • Attention to detail, precision and attention to detail;
  • Strong organizational skills;
  • Proven ability to work in a dynamic environment, setting priorities;
  • Flexibility;
  • Discretion;
  • Demonstrate good team spirit.

Complementary skills

  • Knowledge of EPIC software, an asset;
  • Valid AMF permit - Property and casualty insurance, an asset.

Specific working conditions

Flexible working hours may be required, including office presence at least three days a week.



Department Office Administration & ClericalRequired Experience : 2-5 years of relevant experienceRequired Travel : No Travel RequiredRequired Education : College diploma (3-year degree)

3 hours ago