Adjoint(e) de notaire

Location: Westmount

Bureau de notaire- Notary’s office
Westmount
À plein temps

Dynamic and growing notarial practice is seeking an organized and meticulous administrative assistant, fluently bilingual in English & French (written & oral). The ideal candidate must be independent, patient and personable with a good knowledge of Microsoft Word & Internet. The main role consists in supporting the notary and managing client relationships and real estate transactions. Experience in a notarial office as an administrative assistant or similar position is required. The individual must be able to multitask, and act as main support to manage and assist in various file preparation tasks and client liaison.

Tasks:

  • Open and manage client files through the entire transaction process
  • Liaise with brokers, banks and other partners to request necessary documents
  • Act as the main client contact (answer phone calls/emails and assist clients with their questions)
  • Draft and prepare documents and contracts
  • Conduct research (registry office, taxes, condo fees)
  • Prepare letters & mail-outs
  • Register minutes
  • Schedule appointments and conference room
  • Verify & classify documents received (electronically & paper)
  • Scans documents and make photocopies
  • Perform other related duties, as needed.

Requirements:

  • Bilingual in French and English (written & oral)
  • Detail oriented and meticulous
  • Personable
  • Strong organizational skills with the ability to multi-task and prioritize work
  • Proficiency in MS Office (MS Word) and general ease with the Internet and research tools
  • Proven experience in a notarial practice as an administrative assistant or similar position
  •  Preferred technical degree/qualification as an Administrative assistant or Secretary

Full-time hours. Salary to be discussed based on experience. Only selected candidates will be contacted for an interview.

office located in a multi-disciplinary environment on a busy and quaint Street in Westmount, near public transport (Atwater Metro).

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