Property Manager, Building Services and Administration

Tasks

• Handling day-to-day requests related to the properties.
• Following up with tenants, vendors, and contractors.
• Coordinating maintenance, repair, and inspection work.
• Preparing files and recommendations to support decision-making.
• Conducting occasional property visits and following up on required corrective work.
• Assisting with real estate acquisition, fit-up, renovation, and development projects.
• Preparing and updating leases, contracts, and real estate documents.
• Supporting the Property Manager with budget and schedule tracking.
• Managing purchase orders related to real estate operations.
• Keeping property records and files up to date.
• Completing required follow-ups with municipal and government authorities.
• Ensuring compliance with real estate files, procedures, and requirements.
• Preparing reports and tracking tools for management and the Property Manager.
• Contributing to the continuous improvement of the department’s management processes and tools.
• Performing any other related duties.

Advantages

• Competitive salary based on experience.
• Vacation and personal leave allowance.
• Flexible hybrid work schedule.
• Wellness allowance to help you take care of yourself.
• Spacious, bright workspace with a well-equipped kitchen.
• Office easily accessible by public transit.
• Free parking with a reserved space.
• Friendly and collaborative work environment where people enjoy working together.
• Professional development opportunities in the real estate industry.

Job requirements

• Education in business administration, administrative support, accounting, or a related field.
• 3 to 5 years of experience in coordination or file management, ideally in property management or a related industry.
• Excellent organizational skills and a strong ability to prioritize.
• Strong communication and relationship-building skills with clients, partners, and internal teams.
• Experience using HOPEM property management software.
• Proficiency with Microsoft 365 applications.
• Excellent spoken and written French. Functional English is required, as approximately 25% of interactions will be with English-speaking clients and vendors.