Administration Officer - Sanitation

Description du poste

This organization working in the field of real estate is looking for an administrative officer for their sanitation department.

Examples of tasks and responsibilities

• Acts as administrative support for the planning, monitoring, control and distribution of any work to the activities of the administrative unit.
• Ensures the preparation, follow-up, control or coordination of certain files relating to housing, work recordings, fumigation, elevator maintenance contracts, disasters or other similar files.
• Enters information related to the follow-up of maintenance work requests and performs administrative reconciliation of work records.
• Verifies the conformity of the data entered on invoices, purchase orders, delivery notes and other similar documents.
• Prepares and carries out requisitions.
• Follows up and updates maintenance work lists.
• Completes, prepares and follows up on attendance records, travel and other related reports.
• Ensures the updating of the various computer files of the administrative unit.
• Files and photocopies various administrative documents.
• Ensures the transmission of documents to be given to contractors or external stakeholders.
• Prepares reports related to the follow-up of purchase orders.
• Ensures the distribution of maintenance work as needed.
• Proceeds or participates in the closure of work requests when required.
• Approves, enters and follows up on contractors' invoicing.
• Opens and monitors claims files.
• Processes invoices in the financial system.

Desired profile

• Good knowledge of French and spoken English
• Good knowledge of mathematics
• Good knowledge of the operation of office automation tools and accounting rules
• Good knowledge of the issues of maintaining a residential building
• At least two years of experience in a similar position

Join the ranks of this organization that does everything possible to make its employees feel good!

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